Material Coordinator

Tlingit Haida Tribal Business Corporation (THTBC) is a family of 8(a), HUBZone, SDB, and other companies wholly- owned by the largest tribe in Alaska. Each of its wholly- owned 30+ subsidiaries are uniquely qualified to deliver value to its customers and teaming partners. For over 30 years, THTBC has operated as a trusted US Federal contractor throughout the US and worldwide. THTBC delivers outstanding service with innovative, low-cost contract solutions to all its public and private sector customers worldwide. 

Scope of Work:

This position serves coordinates and expedites flow of labor, materials, parts, and assemblies within and between departments in accord with production and work completion schedules or department supervisors’ priorities.

Responsibilities: 

• Works with the department supervisors to ensure that all orders are purchased at the lowest possible cost in the appropriate timeline.
• Reviews all new supplier orders. Contacts supplies to determine classification, terms of sale and other necessary information. Ensures that supplier is accurately set up in MAXIMO.
• Reviews all contracts presented with order, modify and signed. Identify orders where contracts are necessary, secure those contracts and process orders.
• Places orders to appropriate suppliers
• Expedites problems regarding order delivery, damaged shipments, shipping errors, etc. Assists with resolving billing errors.
• Performs cost/price analysis for routine orders.
• Oversees and follows up on pending and return orders to ensure processing is accomplished in minimal timeframe.
• Meets with suppliers.
• Ensures compliance with applicable government regulations. (FAR)
• Confer with customers, supervisors, sub-contractors, and others to exchange information and resolve problems.
• Reviews requisitions and provides delivery information to departments according to job order priorities and anticipated availability of materials.
• Arranges intra-shop and inter-shop transfer of service orders, materials, and may transfer materials using a truck/vehicle.
• Verifies materials as appropriate for specific jobs.
• May compute the amount of number of materials needed for specific jobs and apply knowledge of products and processes.
• May prepare reports of quantity and type of materials on hand.
• Consistently produces quality products and service.

• Completes all training within required timeline.
• Performs all work in a safe and secure manner.

• Performs other duties as assigned. 

Minimum Requirements:

• High School diploma or equivalent. 
• Must have a minimum of five (5) years administrative work experience including one (1) year work experience with MAXIMO preferred.
• Must possess basic computer skills with the Microsoft Word & Excel.
• Must possess excellent written and verbal communication skills.
• Must be able to continually prioritize, reprioritize, and multi-task. 
• Extensive knowledge of various office software packages.
• Must be able to successfully complete a National Agency Check with Inquiries (Tier 1) background check.
• Must possess the ability to work in a high-volume office area and interface in a positive manner with co-workers and the customer.
• Must possess the ability to work in a team or alone and be able to change jobs on short notice.
• Performs all assigned duties in accordance with established policies, procedures, and directives.
• Displays courtesy and skill in dealing with internal and external customers, coworkers, and management.
• Accurately maintains and updates records to enable quick and efficient retrieval of information.
• Ability to work independently.
• Ability to speak, read, and write English.  
• Must possess the ability to interact well with others in a team setting ability or alone and be able to change jobs on short notice. 
• Must be capable of working under tight time constraints in a high-volume environment with multiple priorities. 
• Highly motivated, flexible organized and must be detail oriented. 
• Strong customer service and interpersonal skills. 
• Must be able to maintain ability to access government worksite. 
• Must have practical knowledge of worksite safety, occupational hazards, and standard safety practices.
• May require sitting, bending, stooping and stretching, and reaching above head level. Ability to occasionally lift and move up to 25 lbs. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment.
• Must be able to work alternate and extended shift schedules when necessary to meet the customer’s mission requirements, including weekends and holidays.   
• Must have and maintain a valid state driver’s license to operate a company vehicle. 
• Must have a safe driving record, as defined by Company policy, to operate a company vehicle. 
• Must be able to successfully complete a drug/alcohol test and a criminal record check. 

Benefits:

THTBC offers full-time employees and their families a comprehensive benefits package which includes:

• Medical, dental, and vision coverage
• Health Savings Account
• Hospital Indemnity Plan
• Company paid short term disability, basic life & AD&D
• Employee paid long term disability, voluntary life, and AD&D for dependents
• 401(k) retirement plan
• Accrued PTO based on years of service and up to 56 hours of paid
  sick leave each year.
• Paid holidays throughout the calendar year

• Access to Colorado FAMLI benefits for up to twelve weeks of leave per year to:

1. Bond with a new child, including adopted and fostered children.
2. Care for themselves, if they have a serious health condition.
3. Care for a family member’s serious health condition.
4. Make arrangements for a family member’s military deployment.
5. Address the immediate safety needs and impact of domestic violence and/or sexual assault.

• Health and Wellness Program
• LifeMart Employee Discounts on travel, hotels, car rentals, electronics and more!

To perform this job successfully, an individual must be able to perform all the essential duties of the position satisfactorily. The requirements are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. May be required to obtain and maintain a security clearance, including successful completion of a thorough background investigation.

THTBC is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us and let us know the nature of your request. Requests for accommodation will be considered on a case-by-case basis.