Administrative Assistant

Subsidiary: KIRA Aviation Services LLC

Job Title: Administrative Assistant

Work Location: Juneau, AK

Labor Category: Full-Time | Exempt

Clearance Level: N/A

Travel Requirement: N/A

Annual Salary: $65,000 – $70,000

At Tlingit Haida Tribal Business Corporation (THTBC), your work goes beyond the job description, it becomes part of a purpose-driven legacy. Our continuous commitment to growth directly contributes to the strength, resilience, and future of the communities we support. Our growth fuels programs, services, and lasting value for the Tribe, making every success a shared one.

For over 35 years, THTBC and its subsidiaries have delivered essential services to federal clients across the globe. Whether supporting logistics, information technology, cyber security, or facilities operations, we are united by a shared mission: to create meaningful economic opportunity and growth of the Tlingit & Haida Tribes of Alaska.

Together We Grow – One Mission, One Team – With a Commitment to Serve

Scope of Work:

The Administrative Assistant will provide day-to-day administrative support to the security team in Juneau, Alaska. Responsibilities include managing schedules, maintaining records, assisting with procurement, preparing reports, and supporting internal communications. This role ensures smooth office operations and helps maintain compliance with company policies, safety procedures, and performance standards.

Responsibilities:

• Provide general administrative support, including filing, answering calls, scheduling meetings, and arranging travel.
• Perform complex data entry across multiple formats and platforms with accuracy.
• Support management with documentation, timesheets, leave tracking, and personnel records.
• Create and maintain spreadsheets, databases, and reports using Microsoft Office tools.
• Assist in coordinating the procurement of supplies and tracking inventory levels.
• Respond to employee inquiries and escalate complex questions to the appropriate personnel.
• Provide support for property management and serve as a key point of contact for internal clients and vendors.
• Develop presentation materials, briefing documents, and charts as needed.
• Maintain office supply inventory and coordinate with vendors for replenishment.
• Ensure adherence to safety procedures and company policies.
• Support internal communication between the management team, security staff, and site stakeholders.
• Adhere to company policies, procedures, and safety regulations.
• Performs other duties as assigned.

Requirements:

• Experience providing clerical or administrative support in office or similar setting.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Strong organizational skills with the ability to multitask and prioritize work effectively.
• Customer service skills for interfacing with internal teams and external clients.
• Must possess and maintain a valid state driver’s license and a safe driving record, in accordance with company policy, to operate vehicles or equipment as required for the position.

Physical Demands / Work Environment:

• Ability to sit or stand for extended periods while working at a computer or desk.
• Frequent use of hands for typing, data entry, and handling paperwork.
• Physical requirements include (but are not limited to) the ability to lift up to 25 pounds, pushing, pulling, carrying, stooping, bending, squatting, and reaching for long periods of time.
• Must be able to work on-call, alternate, and extend shift schedules when necessary to meet the mission requirements, including weekends and holidays.

All candidates must successfully complete pre-employment screening, which may include but is not limited to a criminal background check, motor vehicle record review, and a 5-panel drug test, in accordance with company policy and applicable laws.

Benefits:

We offer a flexible benefits package including medical, dental, and vision plans, TRICARE Supplemental, critical illness coverage, employee discounts, wellness seminars, company-paid life and short-term disability insurance, optional long-term disability, paid leave, a 401(k) plan, and identity theft protection to support your health and financial well-being. For represented positions, the benefits and leave offered will be as defined under the applicable Collective Bargaining Agreement.

Equal Employment Opportunity:

We are proud to be an equal opportunity employer and comply with all applicable federal, state, and local employment laws. All applicants will be considered for employment without regard to race, color, religion, creed, national origin, gender, gender identity, age, marital status, sexual orientation, veteran status, disability, pregnancy, parental status, or any other characteristic protected by law.

Reasonable Accommodation:

If you have a disability or medical condition and need reasonable accommodation, please inform the designated recruiter during the hiring process.