Senior Account Receivable Specialist – Government Contracting

Subsidiary: THTBC

Job Title: Senior AR Specialist – Government Contracting

Work Location: Falls Church, VA (hybrid or remote)

Labor Category: Exempt

Clearance Level: N/A

Travel Requirement: Occasional

Pay Rate: $140,000 – $165,000

At Tlingit Haida Tribal Business Corporation (THTBC), your work goes beyond the job description, it becomes part of a purpose-driven legacy. Our continuous commitment to growth directly contributes to the strength, resilience, and future of the communities we support. Our growth fuels programs, services, and lasting value for the Tribe, making every success a shared one.

For over 35 years THTBC and its subsidiaries have delivered essential services to federal clients across the globe. Whether supporting logistics, information technology, cyber security, or facilities operations, a shared mission unites us: to create meaningful economic opportunity and growth of the Tlingit & Haida Tribes of Alaska.

Together We Grow – One Mission, One Team – With a Commitment to Serve

Scope of Work:

The Senior Accounts Receivable (AR) Specialist is responsible for overseeing and managing the full lifecycle of billing and collections for government contracts. This role ensures accurate, timely invoicing and compliance with all applicable regulations, including FAR and DFARS. The Senior AR Specialist serves as a subject matter expert and point of contact for complex billing issues, reconciliations, and audits.

Responsibilities:

• Prepare, review, and submit complex invoices for CPFF, T&M, and FFP contracts in accordance with contract terms and government regulations.
• Submit invoices through government platforms (e.g., WAWF, IPP) and ensure timely follow-up on approvals and payments.
• Monitor accounts receivable aging reports and drive collection efforts to minimize DSO (Days Sales Outstanding).
• Investigate and resolve discrepancies, rejections, and short payments in coordination with Contracts, Program Management, and Finance.
• Reconcile billed vs. unbilled balances, project funding, and contract modifications.
• Lead or support month-end close activities, including AR reconciliations, accruals, and journal entries.
• Prepare audit schedules and respond to internal, external, and DCAA audit requests.
• Maintain compliance with applicable regulations, internal controls, and company policies.
• Serve as a mentor and escalation point for junior AR team members.
• Adhere to company policies, procedures, and safety regulations.
• Performs other duties as assigned.

Requirements:

• Bachelor’s degree in Accounting, Finance, or related field required.
• 5+ years of accounts receivable or government billing experience, with at least 2 years in a senior or lead role.
• Strong understanding of FAR, DFARS, and DCAA compliance.
• Experience with Deltek Costpoint (or similar ERP) required.
• Proficiency in Microsoft Excel and financial reporting tools.
• Strong analytical, problem-solving, and organizational skills.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Knowledge of indirect rate structures, project accounting, and funding limits preferred.
• Experience with government portals such as WAWF, IPP, and MyInvoice preferred.
• Prior experience supporting internal or government audits preferred.

Physical Demands / Work Environment:

• Prolonged periods of sitting at a desk and working on a computer.
• Regular use of hands and fingers for typing, writing, and handling office equipment.
• Ability to occasionally walk, reach with hands and arms, and stoop or kneel.
• May occasionally lift or move objects up to 25 pounds (e.g., files, office supplies).
• Clear vision to read documents on computer screens.
• Ability to communicate effectively in person, by phone/video meeting, and email.

All candidates must successfully complete pre-employment screening, which may include but is not limited to a criminal background check, motor vehicle record review, and a 5-panel drug test, in accordance with company policy and applicable laws.

Benefits:

We offer a flexible benefits package including medical, dental, and vision plans, TRICARE Supplemental, critical illness coverage, employee discounts, wellness seminars, company-paid life and short-term disability insurance, optional long-term disability, paid leave, a 401(k) plan, and identity theft protection to support your health and financial well-being. For represented positions, the benefits and leave offered will be as defined under the applicable Collective Bargaining Agreement.

Equal Employment Opportunity:

We are proud to be an equal opportunity employer and comply with all applicable federal, state, and local employment laws. All applicants will be considered for employment without regard to race, color, religion, creed, national origin, gender, gender identity, age, marital status, sexual orientation, veteran status, disability, pregnancy, parental status, or any other characteristic protected by law.

Reasonable Accommodation:

If you have a disability or medical condition and need reasonable accommodation, please inform the designated recruiter during the hiring process.